Automatic processing of documents for SAP
Imagine: The data of all business-relevant, paper-based documents, e.g. invoices, orders and contracts, are available to you for the direct use in SAP™ immediately after the receipt in your company. No media breaks, no time-consuming searching, no error-prone manual typing of data. The comparison of master data and further processes are carried out automatically.
Our automated paper processing solution allows the digitalization of internal information flows transparently and without the modification of pre-defined business logic of SAP™. An automated invoice processing is a very focal application of the solution in the SAP™ financial accounting and controlling (SAP-FI/CO module).
Pict1: Automated invoice processing; left- input data fields, right- scanned invoice image
Our scanning solutions (biz²Scanner and biz²ScanServer) initiate the digitalization process for both single invoice scanning and bulk processing scenarios. An innovative barcode and character recognition (OCR/BCR) mechanism runs over the scanning results, so that information of the relevant data fields is automatically recognized, manually confirmed, and forwarded to the respective accounting unit via the SAP™ workflow system. The validation process starts with the biz²Validator. Selectively read-out data can be checked for their accuracy and can be edited manually. The financial accountant can carry out the allocation of individual invoice items to other items. Several mouse clicks comprise the whole booking process.
The automated invoice processing, incl. an archiving system (biz²Archiver, optionally) complies to your legislative and auditing requirements, SAP™ authorization as well. The SAP™ authorization concept retains also in additional functions like comments, annotations, and management reports. Your signature rule is only one example. At any time you are aware of when and who has approved the invoice receipt.
Functional Highlights of the Scenario
- Complete integration in SAP™
- Redundancy-free development of additional functionalities
- Process control over the standad SAP workflow
- Integration of temporary and NON-SAP users
- Supports invoice processing with/without order number, as well as different types of documents such as delivery receipts, down payment request etc.
- "From an open user mask" / "in the background" accounting
- Communication- and comment- function
- Reminder function
- Generating of PDF workflow history list
- Central monitoring function -> ad-hoc managementreports (incoming acount book, invoice cockpit)
- Annotation- and comment- function inside the invoice cockpit
